Regional Program Manager- Education
- Company
American India Foundation
- Location
Mumbai Maharashtra India
- Employment Type
Full-Time
-
Functional Category
Programme Management & Implementation
-
Experience
10 - 14 years
- Date Posted
09-Aug-2025
About American India Foundation
The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged with a special focus on women children and youth. The Foundation does this through high-impact interventions in education health and livelihoods because poverty is multidimensional. Founded over two decades ago in the aftermath of the devastating Gujarat earthquake as a humanitarian initiative by Atal Bihari Vajpayee Ji and Bill Clinton American India Foundation Trust (AIF) has impacted the lives of 16.51 million of India’s poor across 35 States and Union Territories of India.
- Website
Overview of the Role
The Regional Program Manager-Education will be responsible for the overall management of the thematic program in the region within the assigned/defined locations. The Regional Program Manager will be responsible for success of all projects within the thematic area in the region. S/he is primarily responsible for implementing the program successfully as per the vision and mission strategizing with AIFT and thematic program for the expansion with the existing and prospective donors and also building and strengthening relationships with the state governments and central government agencies in the region. The region will include Maharashtra Madhya Pradesh Gujarat Rajasthan Goa and Daman and Diu. The position will be required to ensure program quality and a high level of networking with both internal and external stakeholders- Government corporates PSUs and government agencies at the national region and state level as per program requirement.
Job Description
1. Project Planning:
• Supporting the Program Director and Technical team to prepare project plans for all projects under
the thematic area within the region
• Contributing to the planning through operational inputs from the ground in coordination with the
Project lead and field teams on program requirements ensuring high quality of programs
- Calendarized Budget utilization plan
- Communication plan
- Monitoring Evaluation Research and Learning plan
- Human Resource planning
- Procurement plans
- Reporting calendar of projects
2. High Quality Implementation of Projects as per plan:
• The regional manager will ensure program quality and timely implementation across all projects
under his/her purview within the region through project specific leads
• Fortnightly reviews of project leads and field teams to monitor the progress of the projects
• Present the project progress to the Regional Director against the planned deliverables uploaded
on the Smartsheets
• Work closely with the Program Director and Technical team to ensure all parameters of quality
checklist are fulfilled
3. Government relations and Stakeholder management at the region:
• To closely coordinate with Government authorities at block district and state level for necessary
approvals as well as participation in program as and when required
• Foster relationship with various organisations community-based organisations corporates
government institutions academic institutions thematic experts to enable successful
implementation of the project
• Develop a master database of all government stakeholders engaged within the thematic area
across multiple projects
4. Collaboration with Functional teams for successful implementation
• Closely work and support the regional finance and central program finance team to ensure timely
and correct budget utilization reports generated and shared
• Be a constant watch on the budget utilisation status
• Be the link between program team and finance team for the field level with support of
region/central finance analyse (Budget vs Actual) on monthly basis
• Closely work with the regional finance and the central program finance to ensure
- Budgets are correctly allocated
- Any budget reallocation/reappropriation is communicated
- Ensure expenditure booked under correct budget codes
- Ensure ledgers are shared to all relevant stakeholder
• Support procurement team with on ground inputs and any other requirements for successful and
timely completion of procurement under the project
• To ensure a seamless flow of work between program and procurement teams starting from
procurement planning intimation of change in procurement dates support in hyper local vendor
identification and coordinating delivery challans and goods receipt acknowledgements from field
teams
• Closely work and support with regional and central HR team for closure of recruitments within
defined plan and TAT
• Ensuring all compliances are met on the ground such as POSH Child Protection policies
• Closely work and support the MERL team for timely completion of studies (Baseline and Endline)
on ground ensuring Project leads regularly upload correct data on Smartsheets and any other
portals
5. Quality narrative reporting and Donor engagement:
• To review the base reports submitted by the Project leads and ensure high quality of narrative
reports in alignment to the MoU and make sure the report is as per AIFT’s reporting format
• Work closely with the Program Directors and Regional Directors to incorporate their inputs to
prepare the final report
• Regularly engage with donors to ensure reporting and communication as per requirement in
consultation with Regional Director and Strategic Partnership team
• To be the first level of contact for the donor for all operational aspects and review/updates
• To facilitate all donor events including site visits volunteering events Project launch events
6. Team management Capacity building and Multi-region team collaboration:
• To lead a team of 7-10 Project leads within the Thematic area of the region
• Build capacity of field team and Project leads with support from Program Director
• Manage the project team to ensure project’s goals are met esp. in the areas including donor
satisfaction safety quality and teams’ performance & motivation
• Set goals for the project team monitor progress & performance monthly and give timely
feedback and support to ensure the team performs well.
• Maintain relationships with another region RMs/PLs for multiregion project for programmatic
inputs and budget utilization
7. Proposal Development and Program Expansion within region:
• To support the Program Director and the technical team in aligning region-specific details for
developing proposal as per donor expectations
• To recommend the expansion strategy and project design to Regional Director and the Program
Director based on the learnings best practices from the ongoing projects
8. Program leadership and Strategic support at the regional level:
• To be the leader of the thematic area in the region for the overall development of the Program
through quality implementation and program expansion perspective
9. Overall the RM can focus and be responsible for the following aspects:
- Support PD/TD in proposal development
- Support PD/TD in planning
- Undertake capacity building of implementation teams
- Monitor the quality of program implementation
- Undertake a state-wise analysis of policies and schemes concerning the thematic area which would
help the org design programs based on the state’ needs.
10. Support RD in the following aspects:
- Program review meeting
- Representing the org in govt. meetings from a technical perspective - either at state or district level
- Donor contact point for operational issues or technical perspective
Required & Preferred Qualifications
Skill
• Language requirements: Very strong command of English & Hindi (Regional Language will be an added
benefit);
• Outstanding partnership skills: Has experience in coordinating and delivering projects that require
multiple stakeholders and/or organizations experience establishing roles/responsibilities and holding
internal/external stakeholders accountable;
• Excellent execution skills: Can easily work with data build work plans assemble and deliver high quality
presentation materials and communicate with leadership. Understands how to “get things done”
within the context of AIF;
• Exceptional problem-solving skills: Is able to easily foresee and define problems and break them into
smaller questions; takes initiative in generating ideas and solutions; creates and applies frameworks to
problem-solving; anticipates and names risks;
Education
Post Graduate Degree Program specific background preferred;
Experience
▪ 10 to 14+ years preferably with a mix of private and social sector experience; 5+ years’ experience in either as a lead team member in a non-profit organization and/or ecosystem building ▪ Minimum 02 years of direct accountability as leader / manager of a project of up to 02 crores proven successful skill set in the executing conceptual operational strategic and scalable project/s;