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Finance and Admin associate

  • Company

    SEWA Bharat

  • Location

    Assam

  • Employment Type

    Full-Time

  • Functional Category

    Finance & Operations

  • Experience

    5 - 6 years

  • Date Posted

    02-Aug-2025

About SEWA Bharat

The Self-Employed Women’s Association (SEWA) is a labour union of poor self-employed women workers in the informal economy. Since its inception in 1972 by Smt. Ela Bhatt in Gujarat, SEWA has actively employed women with no employer or fixed employer-employee relationship. These women are often not represented by traditional trade unions, and their methods of organisation cannot be employed in a sector in which the work and employers are not recognised. SEWA was born in the shape of a confluence of three movements: labour, cooperative and women. The rapid progress made by SEWA in organising women in Gujarat lead to a demand for creation of similar organisations in other states too. SEWA Bharat was thus set up in 1982 in response to this demand. Its main aim is to facilitate the formation of new member organisations across the country and to promote their growth and development. SEWA Bharat is, therefore, a federation of SEWA member organisations, with the mandate to highlight issues concerning women working in the informal sector, and to strengthen the capacity of the organisations that serve the interests of these women. Presently nine such SEWA member organisations are working in 50 districts of Nine states, and together they accounted for a total membership around 13 lakhs and counting.

Overview of the Role

The SEWA BHARAT offers comprehensive support through access to finance strategic business planning accounts and compliance and access to market to help these enterprises reach sustainability. For more details visit here. The SEWA BHARAT is seeking a detail-oriented Admin and Finance Associate to join its team in supporting women-owned enterprises. Based at the project location the selected candidate will be responsible for managing day-to-day administrative and financial operations to ensure smooth functioning and compliance. Key responsibilities include maintaining accurate records managing office and financial documentation processing expenses supporting budgeting activities and assisting with the implementation of operational and financial procedures. The role also involves coordinating with field teams ensuring timely reporting and supporting overall office administration. This position is critical to strengthening operational efficiency and financial accountability within women-led enterprises contributing to their long-term sustainability in India’s informal economy

Job Description

Maintain and regularly update various office registers including: Stock Register Inward and Outward
Register Movement Register Attendance Register
• Maintain accurate and up-to-date records of all staff including: Contract PAN Card and Aadhaar Card
copies Bank account details
• Contact information (mobile numbers emergency contacts)
• Manage daily attendance records for all staff and ensure monthly attendance data is submitted to
the Head Office (HO) on time.
• Coordinate with field organizers and ensure regular updates and smooth communication flow.
• Manage all office documentation including but not limited to: Leave forms Budget request forms
Consultant forms Employee form
• Responsible for overall office maintenance including processing payments for utility bills (electricity
water etc.) and support staff.
• Handle office expense advances and ensure timely settlement with the finance team at the end of
each month.
2. Accounting & Financial Responsibilities
• Submit all expense reports and supporting documentsto the HO in a timely and organized manner.
• Ensure proper documentation and filing of all financial transactions.
• Maintain petty cash and update daily expense records as per organizational norms.
• Assist in preparing monthly quarterly and annual expense statements when required.
• Ensure all assets in the office are recorded tagged and well-maintained.
3. Reporting and Coordination
• Submit daily and weekly work reports to the reporting manager.
• Maintain timely communication with the reporting person and ensure all tasks are completed as per
deadlines.
• Support in compiling reports related to administration and finance for internal or external use.
4. IT and Support Services
• Coordinate with IT support to resolve office-related IT issues (printer internet system errors etc.)
• Ensure all IT equipment is functioning properly and escalate issues when needed.

Required & Preferred Qualifications

Skill

Proficient in MS Office (Excel Word PowerPoint).
● Tally
● Excellent communication skills in Assamese English and Hindi.
● Strong leadership organizational and multitasking abilities.
Other Requirements:
● In-depth understanding of rural operations and grassroots business processes.
● Strong command (written and spoken) of local language (Assamese) and fluency in both English and
Hindi
● Willingness to travel within the state and to other locations as required.

Education

Bachelors degree B.com Rural Management or a related field

Experience

● 4 to 5 years of experience in operations management with at least 3 yearsin a similar role preferably in rural settings. ● Strong background in team management and stock management.