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Finance, Operations & HR Officer

  • Company

    PCI India

  • Location

    Bhubaneshwar, Odisha

  • Employment Type

    Full-Time

  • Functional Category

    Finance & Operations

  • Experience

    5 - 7 years

About PCI India

PCI India has been working in India for more than a quarter of a century. We drive interventions to transform the lives of communities at scale by solving complex development problems.

Overview of the Role

Support finance, compliance, procurement, and administration functions by managing financial reporting, audits, reconciliations, invoicing, and statutory compliance. Oversee procurement processes, vendor coordination, and program logistics, while ensuring smooth office administration, asset management, and IT coordination. Enable efficient operations through accurate documentation, process improvements, and strong cross-functional and vendor collaboration.

Job Description

Finance & Accounts
• Support preparation of monthly, quarterly, and annual financial reports.
• Prepare monthly bank reconciliations and ledger reconciliations at state level.
• Coordinate with auditors for statutory, internal, and donor audits on need basis.
• Ensure proper documentation and filing of financial records.
• Prepare and process vouchers, payments, bank transfers, and reimbursements.
• Ensure compliance with statutory regulations including Income Tax, TDS, GST (if applicable), and other local laws.

Compliance, legal & Audit
• Facilitated audits and fixed assets physical verification.
• Ensure compliance to organizational and donor requirements on finance & procurement

Invoice & Database Management
• Maintain accurate records of all invoices, payments, and transactions in the Share-point system.
• Verify and resolve any billing discrepancies or disputes with clients or internal departments.
• Payment Reconciliation with vendors.
• Identify opportunities to streamline the invoicing process and improve efficiency.
• Conduct data analysis to identify patterns, correlations, and opportunities for process improvement.

Procurement
• Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures and operational modalities.
• Responsible for the preparation of Bid evaluation, WO/PO and draft contracts/agreements related to procurement.
• Responsible for processing the invoices for Vendor payments and regular coordination with Finance Department for timely payments.
• Managing a good relationship with all verticals and providing them procurement related guidance and support.
Issuing GRN (wherever applicable) for the goods received.

Management of Program Logistics
• Ensure that all the logistic arrangements are related to Trainings / Workshops / Conference /Meetings within office or outside to be smoothly executed.
• Manage logistics arrangements related to program supplies in controlled coordination with program team.
• Management of empaneled Cab vendors to ensure efficiency in local and Outstation travel.
• Maintain strong professional relationships to secure the best pricing and services with vendors.
• Ensure travel/Event bookings comply with company policies and budgets.
• Maintain a liaison with hotels, transport operators, and third-party agencies

Administration
• Reports and follows up on office maintenance issues (electrical, plumbing, repairs) by coordinating with relevant vendors or facility teams.
• Maintains stock levels for stationery, housekeeping supplies, and pantry items. Ensures availability, tracks consumption, and raises purchase requests when needed.
• Maintains accurate records of office and project-related assets, including tracking, issuance, updating inventories, and ensuring proper handling of PCI-related materials.
• Oversees and guides support staff delegating tasks and ensuring smooth daily operations.
• Coordinates with supply vendors (Housekeeping/Pantry/Stationery) for timely delivery, order confirmations, and resolution if any.
• Communicates with vendors, finalizes service requirements, maintains performance checks, and ensures timely delivery of goods & services related to the administration.
• Collaborates with external service providers such as housekeeping agencies, manpower agencies to ensure smooth operations.
• Manages AMCs for office equipment and facilities — tracking renewals, service schedules, vendor performance, and contract compliance.

IT Support
• Provide instructions to the IT Consultant to maintain IT assets and perform troubleshooting.
• Assist the IT team with vendor coordination activities.
• Support the IT Team in Asset Management and complete other tasks as assigned.

Required & Preferred Qualifications

Skill

• Strong knowledge of accounting principles and financial controls.
• Excellent functional engagement and relationship building skills
• Excellent interpersonal and negotiation skills with demonstrable ability to influence.
• Exceptional communication skills and abilities, self-confidence, energy, and a strong spirit of teamwork.
• Ability to plan and organize a substantial workload that includes complex diverse tasks and responsibilities.
• Sets and maintains high standards of performance for self and effectively encourages other staff to do so
• Fluency in verbal and written English and Hindi
• Willingness to travel to the field and support

Education

Graduation or Post Graduation in Administration, Operations, Logistics and Supply chain management or post graduate diploma in management.

Experience

• 5-7 years of relevant experience in handling Finance & accounting operations, procurement, logistic and administration, HR Operations and Recruitment. • Experience with reputed national/ international organization in social development will be preferred. • Must have experience managing ICC/POSH requirements and statutory filings.