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Executive Assistant

  • Company

    WaterAid India

  • Location

    Delhi

  • Employment Type

    Full-Time

  • Functional Category

    Programme Management & Implementation

  • Experience

    5 - 7 years

About WaterAid India

WaterAid is an international not for profit organisation established in 1981 with the vision of a world where everyone has safe water, sanitation and hygiene. WaterAid has been working in India since 1986 and has played a significant role in the WASH (Water, Sanitation, and Hygiene) sector nationally and in the states. Our mission is to transform the lives of the poorest and most marginalised people by improving access to WASH services.

Overview of the Role

To provide support and assistance to the Chief Executive (CE) in order to ensure a seamless and effective discharge of the responsibilities of the Chief Executive.

Job Description

Programmatic support
• Prepare presentations and briefing notes to support the CEO
• To locate, collate and compile relevant information, policies ,guidelines and current practices with regard to water, sanitation and hygiene for internal use and dissemination.

Administrative and Logistics:
• Plan, schedule and organise meetings for the CEO and the SMT
• Track and monitor pending issues for follow up
• Prepare and respond to correspondence on behalf of the CEO
• Maintain and manage records of all relevant documentation
• Responsible for confidential and time sensitive materials
• Coordinate all travel related logistics & expense reports for the CEO and the SMT
• Responsible for providing support to the CEO and the SMT in organising events

Support to the Board
• Responsible for organising board meetings, and handling all logistical requirements of the Board of Directors of Jal Seva Charitable Foundation
• Attending board meetings with the CEO and the SMT and taking minutes of the meeting
• Documentation of board decisions and minutes in coordination with the relevant teams and individuals
• Facilitate engagement with external stakeholders
• Build and maintain a network with experts, institutions, corporates, professional associations and prominent think tanks for sensitisation on issues related to WASH.

Required & Preferred Qualifications

Skill

• Proficiency with Microsoft Office suite of products and specifically Word, Excel and Powerpoint
• Excellent proficiency in English – written and verbal and basic proficiency in Hindi and/or any other Indian language
• Good interpersonal and communication skills
• A self-starter, able to undertake routine tasks independently and with little supervision
• Ability to prioritise, set and meet deadlines with high skills on multitasking and attention to details
• Should be dependable, mature and unquestioned discretion.

Education

Graduation in any discipline

Experience

Between 5 to 7 years of relevant work experience in similar organisational/functional context