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Regional Manager - Finance

  • Company

    American India Foundation

  • Location

    Mumbai(Maharashtra)

  • Employment Type

    Full-Time

  • Functional Category

    Finance & Operations

  • Experience

    5 - 8 years

About American India Foundation

The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged with a special focus on women children and youth. The Foundation does this through high-impact interventions in education health and livelihoods because poverty is multidimensional. Founded over two decades ago in the aftermath of the devastating Gujarat earthquake as a humanitarian initiative by Atal Bihari Vajpayee Ji and Bill Clinton American India Foundation Trust (AIF) has impacted the lives of 16.51 million of India’s poor across 35 States and Union Territories of India.

Overview of the Role

The position will lead all day-to-day finance operations at AIFT Regional Office North in Lucknow, Uttar Pradesh. It will hold functional responsibility for bookkeeping and accountancy, accounts payable, accounts receivable, payroll, and grants administration. The role effectively supports the implementation of all financial policies and activities in the Regional Office. The Regional Manager Finance assists the Regional Director, North in financial management, financial reporting, budget monitoring, and financial controls and compliances as required. The individual in this position must be able to adapt to a continually evolving environment; demonstrating both, the autonomy and collaboration skills needed to advance AIFT’s purpose and the leadership to inspire confidence of all internal and external stakeholders.

Job Description

Financial Accounting:
• Lead the forecasting and staffing planning for all projects within the region (for all kinds of employment).Verification of all bills and supporting documents and ensuring that all the payments are made in accordance with AIFT standard procedures and help in communication on all financial issues to various teams.
• To ensure that all financial transactions are recorded accurately and on time.To check receipt and payment vouchers & approve them post verification and in compliance with AIFT policies and regulatory requirements.
• Carry out control and supervision to ensure timely payment of all office operation costs, e.g., rent, electricity, water, telephone, internet bills etc.
• To regularly scrutinize the ledgers, cash balance, all imprest accounts to ensure funds are properly utilized and accounting transactions are being correctly recorded.
• To maintain vendor records and payments.
• To liaison with banks for receipts, payments and transfers.
• Ensuring that all bank accounts are reconciled on a monthly basis.
• Maintaining and meeting the fund requirements at the regional office and the projects under the region.
• Ensuring management of filing systems and maintaining office records/registers
• Responsible for office cash maintenance.
• To closely supervise Finance Officer/Accountant at the Regional Office.

Compliances:
• To coordinate with AIFT National Office Finance department for the audit process both internal and statutory and provide necessary documents and records.
• To support donor audits including addressing audit queries and to prepare reports and utilization certificates for the donor projects as per terms and conditions of the grant agreement.
• To coordinate with AIFT National Office Finance department on any statutory compliances at the Regional Office.
• Ensuring timely payment and deposit of EPF on month-to-month basis, co -ordination with the AIFT National Office Finance department/PF consultant for filing quarterly and annual returns and for issuing annual PF statement to the regional staff.

Grant Management & MIS:
• Coordination with Regional Director, Program, Development and Finance teams in managing funder due diligence, grants and contracts.
• Review of Financial reports and documents submitted by the partners.
• Processing of due diligence for new partners, signing of MOUs, liaise with National Office Finance department to release tranches and final closure of individual partner grants online.
• Reconciliation of donor balances.
• To analyze donor agreements to ascertain usage of funds as per agreement with donor.

Project Accounting:
• To track all advances made to the projects and individuals and their timely reconciliation upon submission of bills.
• To coordinate with the project staff for any financial queries/clarifications.
• To prepare donor reports /utilization certificates for donor reporting in co-ordination with the program teams.
• To conduct a financial review of selected NGO partners and submit a review report.
• Any other need-based tasks/assignments given by the Regional Director or National Office Finance Department.

Required & Preferred Qualifications

Skill

Consistently approaches work with energy and a positive, constructive attitude.
A team player with strong interpersonal skills and ready to take on additional tasks.
Demonstrates the ability to multitask.Thinks out of the box and has leadership skills.

Education

C.A./ MBA in Finance / M.com

Experience

Around 5-8 years of experience in a supervisory role in finance and accounting function. Experience with a not- for-profit will be preferred. Experience in MS Office, especially working knowledge in MS Excel and past working on any ERP software will be preferred.