Procurement Manager

American India Foundation

The Procurement Manager will lead & manage all procurement and related policies, processes, and operations for AIFTs’ Programs & Functions across the country.

This position will work closely with AIFT’s Program Teams, India Leadership & India Management Teams and will report to the Director - Program. The incumbent must hold specific prior experience to lead & manage all tasks including Procurement, Vendor management, Asset management, MIS, Compliances related to procurement of all goods & services as per need of the organization.

The incumbent will be based in Delhi in India, and they will be required to travel to locations in India

Key Roles & Responsibilities:

1. Strategic:

• Expect unfavorable events through analysis of data and prepare control strategies & plan proactively to cater to those.
• Create a culture of urgency and integrity in meeting Procurement needs.
• Build & deploy risk assessment & mitigation strategies to ensure timely asset & service
• procurements for program implementation. Perform risk management for supply contracts and agreements.
• Build a time & cost-efficient Procurement system for the organization.
• Control spends and build a culture of long-term saving on procurement costs.
• Perform cost analysis and set appropriate benchmarks.
• Create policies and procedures for risk management and mitigation.

2. Operational:

• Prepare & execute procurement plans, vendor analysis, purchase order follows up, supply systems, quality checks, and settlements based on needs.
• Devise and use fruitful sourcing strategies, discover profitable suppliers, and initiate business and organization partnerships.
• Develop, hone, and execute new improved procurement strategies across all channels of purchasing.
• Delegate tasks and supervise the work of purchasing and procurement agents’ / team members across all programs & functions.
• Manage every aspect of the supply chain and notify the Director - Procurements of any possible obstacles to ideal efficiency.
• Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity.
• Coordinate deliveries.
• Direct sourcing team(s), that are responsible for executing, negotiating, implementing and maintaining competitively advantageous supply arrangements for active projects.
• Providing and assisting support for all regional and national procurement execution activities.
• Increase vendors for all products.
• Use technology to incorporate bidding techniques for procurement.
• Save cost for the organization through innovative thinking.
• Work closely with program and function teams to ensure stability and cost effectiveness of supply.
• Bring innovative supplier solutions.
• Manage supplier performance and maintain interface within supplier's organization.
• Ensure a cost-effective supply of quality products.

3.Emergency / Crisis / Disaster relief Procurements:

• Prepare & execute procurement to cater to emergency relief, disaster relief-based projects/ programs.
• Lead & manage Procurements under constrained resources & timelines and limited information to distant & remote locations.

4.People Management:

• Set and monitor achievement of performance and personal development objectives for all direct reports, so that a culture of continuous improvement and learning is embedded within the team.
• Determine the human resources requirements to execute its work in an efficient and cost-effective manner.
• Work collaboratively with other programs and functions to contribute to organization success; review outputs and share learnings.
• Provide inspiring and motivational leadership that role models AIF’s values and behaviors and empowers and enables staff to deliver excellence.

Key Qualifications, Skills and Experience:

• Minimum 8 years of work experience in Procurements and Supplies is essential. Postgraduate degree in Supply Chain Management, Logistics with a minimum of 3 - 4 years of work experience. Candidates with MBA qualification shall be preferred.
• At least 5-6 years of relevant experience in NGO environment.
• Relevant experience in procurement/ strategic equipment sourcing.
• Expertise in Supply Management, Tracking Budget Expenses, and Vendor Relationships.
• Detailed knowledge of commercial purchasing procedures and practices, including aspects of negotiation, contract law, and claims management.
• Knowledge of local suppliers and vendor management
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.
• Demonstrated ability in negotiations and networking.
• Good knowledge and exposure to supplier or third-party management software including ERP.
• Aptitude in decision-making and working with numbers.
• Experience in collecting and analyzing data.
• Strong interpersonal and communication skills in Hindi and English (both oral and written)
• Good analytical skills & knowledge.
• Ability to work without close supervision or should be self-driven.
• Ability to supervise a geographically widespread team and work closely in coordination with other cross functional teams.
• High integrity & ethical conduct.
• Flexibility, result orientation, self -Driven and enthusiastic.
• Ability to remain calm in a pressurized environment and able to give long hours to the office when required.
• Ability to work in fast – evolving & ambiguous work environments will be preferred.
• Friendly and helpful approach.
• Maintain Confidentiality, friendly and helpful approach.
• Ability to multi-task and work in an environment with changing priorities

Please Note:-

• The candidate with experience in NGO sector and managing high volume of procurements will be preferred.
• Due to high volume of applications only shortlisted candidates will be contacted and we will not be able to reply or send any communication to those who are not shortlisted.