Adharshila for Sustainable Socio-Economic Transformation and Welfare
Job Title: Operations Manager
Reports to: Director
Location: Noida
Travel Required: Yes
Apply By: 12th July 2024
Adharshila for Sustainable Socio-Economic Transformation & Welfare (ASSET&W) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
FUNCTION
Do you thrive in the dynamic world of operations, juggling multiple responsibilities with strategic vision? Are you passionate about both financial performance and building a thriving workplace?
This Operations Manager role offers a unique opportunity to combine your financial expertise with HR acumen, playing a pivotal role in ensuring our organization's smooth operation and success. You will be instrumental in managing our financial health and driving strategic initiatives while fostering a positive and productive work environment for our team.
This role is ideal for a highly motivated and results-oriented individual with a strong blend of:
- Financial acumen: Budgeting, forecasting, cash flow management, and financial reporting.
- HR expertise: Recruitment, onboarding, performance management, compensation & benefits, and employee relations.
- Exceptional organizational skills: Prioritizing tasks, managing multiple projects, and meeting deadlines.
- Strong leadership and communication skills: Building relationships, fostering collaboration, and motivating others.
Responsibilities:
Financial Management, Financial Control and Risk management, Report Preparation and Presentation (45%)
- Perform analytical review of general ledger accounts and reconciling balance sheet accounts including project and staff advance reconciliations on monthly basis.
- Assist the Director of Finance to develop and maintain a proper accounting system, processes on daily basis.
- Maintain efficient filing and retrieval system for financial and account records to ensure completeness, accuracy, and compliance on weekly basis.
- Complete bank reconciliations, advance reconciliations on time.
- Act as liaison with Project Teams in preparing cash requirements for each project.
- Prepare and submit monthly, quarterly, and annual financial reports and statements as per Donor requirement.
- Process reimbursements on monthly basis.
- Collect and facilitate review of special reports for internal control when required.
- Ensure the maintenance of an accurate and up to date fixed asset register.
- Implement and monitor internal controls and financial policies and procedures.
- Ensure that all statutory requirements of the organization are met.
- Ensure that the organization makes all required government remittances and remits applicable taxes as and when required.
- Organize donor records, and ensure internal controls are maintained.
Human Resource Management – Managing the entire life cycle of staff (30%)
- Lead the recruitment process, including developing job descriptions, advertising positions, screening resumes and applications, conducting interviews, and making hiring recommendations.
- Onboard new employees, providing them with essential information, company orientation, and necessary training.
- Conduct performance appraisals, set goals, and provide feedback to employees to support their development.
- Manage employee compensation and benefits, ensuring accurate and timely processing of payroll, bonuses, and leave requests.
- Administer employee terminations, ensuring compliance with company policies and legal regulations.
- Develop and implement HR policies and procedures aligned with company goals and legal requirements.
- Maintain accurate and up-to-date employee records, including personal information, employment history, performance records, and benefits information.
- Oversee employee relations, addressing concerns, resolving conflicts, and promoting a positive and professional work environment.
- Foster open communication and collaboration within the team and across departments.
- Stay informed about relevant labor laws and regulations, ensuring the company's compliance.
Administration and Monitoring (20%):
- Assist in daily administrative and accounting support to staff through coaching and field monitory.
- Daily, monitor the cash position of the projects.
- Manage and oversee petty cash reconciliations performed by the various project offices every month.
May perform other job-related duties as assigned. (5%)
Qualification & Experience:
- Bachelor’s degree in business administration, Finance, Human Resources Management, or a related field. A master’s degree or MBA is preferred but not mandatory.
- Minimum of 5 years of experience in operations management, preferably in a similar role managing Finance, HR, and Admin functions
- Proven track record of successful leadership in overseeing operational activities and driving efficiency improvements.
- Experience in budgeting, financial planning, and analysis.
- Strong understanding of HR processes, including recruitment, performance management, and employee relations.
- Proficiency in administrative tasks such as facilities management, procurement, and vendor management.
- Experience in developing and implementing policies and procedures to ensure compliance and streamline operations.
- Previous experience working in a fast-paced environment, ideally within a startup or growing organization.
Skill Set:
- Excellent leadership and people management skills, with the ability to motivate and develop teams.
- Strong financial acumen and analytical skills, with the ability to interpret financial data and make strategic decisions.
- Exceptional communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levels.
- Strong organizational and multitasking abilities, with the capacity to prioritize tasks and meet deadlines.
- Problem-solving mindset with the ability to identify issues and implement effective solutions.
- Proficiency in relevant software and tools, such as Microsoft Office Suite, accounting software, and HRIS systems.
- Demonstrated ability to work collaboratively across departments and build strong working relationships.
- Attention to detail and a high level of accuracy in all tasks.
- Adaptability and flexibility to thrive in a dynamic and evolving work environment.
How to apply:
Interested candidates can share the CV’s on careers@assetindia.co.in
The Last date to apply is 12th July 2024