Adharshila for Sustainable Socio-Economic Transformation and Welfare

Job Title:    Operations Manager

Reports to:   Director

Location:   Noida

Travel Required:  Yes

Apply By:  12^th July 2024

Adharshila for Sustainable Socio-Economic Transformation & Welfare (ASSET&W) is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

FUNCTION

Do you thrive in the dynamic world of operations, juggling multiple responsibilities with strategic vision? Are you passionate about both financial performance and building a thriving workplace?

This Operations Manager role offers a unique opportunity to combine your financial expertise with HR acumen, playing a pivotal role in ensuring our organization's smooth operation and success. You will be instrumental in managing our financial health and driving strategic initiatives while fostering a positive and productive work environment for our team.

This role is ideal for a highly motivated and results-oriented individual with a strong blend of:

1. Financial acumen: Budgeting, forecasting, cash flow management, and financial reporting.
2. HR expertise: Recruitment, onboarding, performance management, compensation & benefits, and employee relations.
3. Exceptional organizational skills: Prioritizing tasks, managing multiple projects, and meeting deadlines.
4. Strong leadership and communication skills: Building relationships, fostering collaboration, and motivating others. 

Responsibilities:

Financial Management, Financial Control and Risk management, Report Preparation and Presentation (45%)

1. Perform analytical review of general ledger accounts and reconciling balance sheet accounts including project and staff advance reconciliations on monthly basis.
2. Assist the Director of Finance to develop and maintain a proper accounting system, processes on daily basis.
3. Maintain efficient filing and retrieval system for financial and account records to ensure completeness, accuracy, and compliance on weekly basis.
4. Complete bank reconciliations, advance reconciliations on time.
5. Act as liaison with Project Teams in preparing cash requirements for each project.
6. Prepare and submit monthly, quarterly, and annual financial reports and statements as per Donor requirement.
7. Process reimbursements on monthly basis.
8. Collect and facilitate review of special reports for internal control when required.
9. Ensure the maintenance of an accurate and up to date fixed asset register.
10. Implement and monitor internal controls and financial policies and procedures.
11. Ensure that all statutory requirements of the organization are met.
12. Ensure that the organization makes all required government remittances and remits applicable taxes as and when required.
13. Organize donor records, and ensure internal controls are maintained.

Human Resource Management – Managing the entire life cycle of staff (30%)

1. Lead the recruitment process, including developing job descriptions, advertising positions, screening resumes and applications, conducting interviews, and making hiring recommendations.
2. Onboard new employees, providing them with essential information, company orientation, and necessary training.
3. Conduct performance appraisals, set goals, and provide feedback to employees to support their development.
4. Manage employee compensation and benefits, ensuring accurate and timely processing of payroll, bonuses, and leave requests.
5. Administer employee terminations, ensuring compliance with company policies and legal regulations.
6. Develop and implement HR policies and procedures aligned with company goals and legal requirements.
7. Maintain accurate and up-to-date employee records, including personal information, employment history, performance records, and benefits information.
8. Oversee employee relations, addressing concerns, resolving conflicts, and promoting a positive and professional work environment.
9. Foster open communication and collaboration within the team and across departments.
10. Stay informed about relevant labor laws and regulations, ensuring the company's compliance. 

Administration and Monitoring (20%): 

1. Assist in daily administrative and accounting support to staff through coaching and field monitory.
2. Daily, monitor the cash position of the projects.
3. Manage and oversee petty cash reconciliations performed by the various project offices every month. 

May perform other job-related duties as assigned. (5%) 

Qualification & Experience:

1. Bachelor’s degree in business administration, Finance, Human Resources Management, or a related field. A master’s degree or MBA is preferred but not mandatory.
2. Minimum of 5 years of experience in operations management, preferably in a similar role managing Finance, HR, and Admin functions
3. Proven track record of successful leadership in overseeing operational activities and driving efficiency improvements.
4. Experience in budgeting, financial planning, and analysis.
5. Strong understanding of HR processes, including recruitment, performance management, and employee relations.
6. Proficiency in administrative tasks such as facilities management, procurement, and vendor management.
7. Experience in developing and implementing policies and procedures to ensure compliance and streamline operations.
8. Previous experience working in a fast-paced environment, ideally within a startup or growing organization. 

Skill Set:

1. Excellent leadership and people management skills, with the ability to motivate and develop teams.
2. Strong financial acumen and analytical skills, with the ability to interpret financial data and make strategic decisions.
3. Exceptional communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levels.
4. Strong organizational and multitasking abilities, with the capacity to prioritize tasks and meet deadlines.
5. Problem-solving mindset with the ability to identify issues and implement effective solutions.
6. Proficiency in relevant software and tools, such as Microsoft Office Suite, accounting software, and HRIS systems.
7. Demonstrated ability to work collaboratively across departments and build strong working relationships.
8. Attention to detail and a high level of accuracy in all tasks.
9. Adaptability and flexibility to thrive in a dynamic and evolving work environment. 

How to apply: 

Interested candidates can share the CV’s on careers@assetindia.co.in

The Last date to apply is 12^th July 2024