HR Analyst, NO-A (Local Post for Indian Nationals)

UN Women

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s India Country Office, based in New Delhi, works to accelerate the advancement of gender equality and the empowerment of women through the strengthening of strategic partnerships, technical and policy advisory services and advocacy with governmental, inter-governmental and civil society partners. In addition, UN Women CO is charged with leading and coordinating the UN system’s work on gender equality, including through ensuring accountability for results.

Under the overall supervision of the Country Office Operations Manager, Human Resources Analyst is responsible for implementation of HR strategies and polices to ensure compliance with UN Women rules and regulations. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. They will work closely with Programme and Operations within the Country Office to provide effective human resources management.

Key Functions And Accountabilities

• Implement HR strategies and policies in compliance with HR activities, UN rules and regulations, UN Women policies, procedures and strategies
  Support in monitoring and analyzing corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation.
• Support HR business processes mapping and help establish internal Standard Operating Procedures (SOPs) for HR management workflows.
• Advise on the proper use of contractual modalities and forecast staffing needs.
• Facilitate effective human resources management.
• Provide support to the recruitment processes including reviewing job descriptions, post establishment; vacancy announcement, screening of candidates, administering the technical test, facilitating interview panels, and preparing interview reports and all the relevant documents.
• Review submissions to the Central Review Board (CRB).
• Support in managing contracts for staff and personnel in India CO.
• Coordinate benefit/entitlement management through UNDP Global Support Service Unit (GSSU) for local staff.
• Monitor transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through the ERP system.
• Upon delegation of responsibility, performs HR Manager functions in ERP system.
• Promote staff performance management and career development
  Facilitate performance appraisal process and elaborate performance evaluation indicators in consultation with the HR Business Partner.
• Support learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management.
• Support in providing counseling to personnel on career advancement, development needs, and learning possibilities.
• Administer onboarding (orientation) and off-boarding (separation) process for all relevant staff.
• Enhance staff/management relations and well-being
  Provide open and transparent communications on all matters pertaining to staff/management relations.
• Implement UN Women well-being initiatives within the Country Office.
  Support in raising awareness within the Country Office about UN Women stress management tools and promote implementation of work practices which optimize work/life harmony.
• Build strong relationships with managers and personnel and network proactively within the Country Office to stay abreast of staff and management concerns.
• Supervise the Human Resources team and facilitate capacity building and knowledge sharing.
• Oversee the daily management of the Human Resources Team, providing support and guidance on HR policies and practices.
• Support in the implementation of a comprehensive strategy to improve the overall knowledge, skills, and abilities of the Human Resources staff in the country office.
• Organize HR-related trainings for operations/programme personnel.
• Support in synthesizing lessons learned and best practices in HR and translate these into user guides or HR updates.
• Contribute to knowledge networks and communities of practice.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Supervisory/Managerial Responsibilities:

The incumbent leads, guides and supervises HR team comprising of an HR Associate, HR Assistant and HR Consultant (as and when required)

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Competencies Framework:

Functional Competencies:

• Good knowledge and expertise in HR administration, processes and policies;
  Ability to handle confidential information; maintain discretion;
  Ability to anticipate HR requirements in terms of staffing levels and staff development;
• Ability to find innovative solutions to complex HR challenges within a framework of policies and rules which must be respected.
• Demonstrated effectiveness in using competency-based tools and processes in recruitment and selection.
• Ability to facilitate business processes re-engineering, implementation of new systems;
• Communicates clearly and convincingly, both orally and in writing, adapting style and content to different audiences.
• Ability to build trust in interactions with others;
• Ability to provide advice and support;
• Good analytical skills;
• Good IT skills.

Education and Certification:

• Advanced (Masters) University Degree in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or other relevant social sciences.
• A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience

• At least 1 year of progressively relevant experience in human resource management with focus on at least two of the following areas; performance management, contract administration, recruitment, and staff learning and development.
• Work experience with an international multicultural organization is required.
  Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Experience in handling modern web-based ERP management system, preferably Oracle Cloud, is desirable;
• Work experience within the UN system is desirable.

Languages

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)