SEWA Bharat
About the organization
Founded by Ela Bhatt in 1972, the Self-Employed Women’s Association (SEWA) is one of India’s largest and oldest nonprofit organizations. SEWA empowers women in India’s informal economy by providing tools, training, and support to help them exercise their rights and achieve financial independence. With over 2 million members across 15 states, SEWA is a nationwide movement dedicated to uplifting marginalized women.
Job Profile
Location: SEWA Punjab Head Office, Mohali, Punjab. Travel may be required based on work needs.
The Admin & Accounts Assistant will work under the supervision of the State’s Accounts, Admin, and HR Coordinator. This role involves ensuring the smooth functioning of administrative and accounting tasks.
Key Responsibilities
Administrative Tasks:
- Manage mail and communications efficiently.
- Support procurement and purchase of stationery, printing, and office supplies in a cost-effective manner.
- Handle vendor negotiations, quotes, and legal requirements for office purchases.
- Organize logistical arrangements for accommodation, travel, and workshops as required.
- Assist program staff with event organization and external visitor coordination.
- Maintain various registers, including Receiving’s Register, Movement Registers, and Stock Register.
- Ensure accurate attendance tracking for district offices.
- Translate documents such as press releases, awareness campaigns, and session materials between English, Hindi, and Punjabi.
- Maintain field documentation and records post-translation.
Accounting Tasks:
- Ensure accurate and timely accounting processes.
- Oversee project budget utilization.
- Maintain project-wise voucher entries in Tally ERP-9 with required approvals.
- Verify that all expenses are within budget limits and appropriately documented.
- Monitor and settle advances for staff, consultants, and suppliers.
- Coordinate reimbursements with the Head Office.
- Document invoices related to project activities.
- Prepare financial reports (monthly, quarterly, and annual).
- Support new initiatives decided by SEWA Punjab.
- Undertake other duties as directed by the supervisor.
Skills and Qualifications
- Education: Bachelor’s degree in Accountancy, Commerce, or Business Administration.
- Experience: Minimum of 3 years in a similar role.
- Technical Skills:
- Proficiency in Tally ERP-9.
- Familiarity with tax compliance and accounting processes.
- Strong knowledge of Microsoft Office, especially Excel and Word.
- Languages: Fluency in spoken and written English, Hindi, and Punjabi.
- Soft Skills:
- Strong self-motivation and innovative thinking.
- Commitment to social responsibility and knowledge dissemination.
Work Conditions
- 8-hour workdays with flexibility based on workload.
- Training provided to ensure proficiency in responsibilities.
